If you’ve been designated as the family reunion organizer for your next reunion, it can be difficult to come up with a checklist of things to remember in order to accommodate a large group of people. There’s more to planning a memorable reunion that just searching for the best location; here are some simple ways you can ensure your next reunion is as successful as possible.
Book Accommodations in Advance
It’s best to start planning some aspects of your vacation a year in advance. Many popular lodging sites are booked early, and it can be difficult to find a place to stay that can accommodate a large group of people. Consider whether you’d like to plan a weekend getaway or a week-long reunion. If it’s been awhile since your last gathering, you might want to plan a longer trip.
Designate a Member of Each Family to Assist
Select a go-to person from each family to communicate with; otherwise, you might spend hours each week on the phone. As you plans important details for each day of the trip, call your contact person. He or she can inform the rest of the family so everyone will be on the same page.
Ways to Save Money
If some of your family members need to fly to your designated reunion spot, if they book their flights months in advance, the savings will definitely add up. A cost-effective way to save money on food is to assign meals for each day of your vacation to a single family. They’ll appreciate only having to be responsible for cooking for one day of the week, and then they’ll be able to relax for the rest of the reunion. If your family is on a tighter budget, consider asking one family to host the entire reunion at their house. As long as there’s enough room for each attendee, it can be a rewarding option.
Plan for Downtime
It’s important to schedule empty time slots during your trip, so your family members can relax and visit. Provide a map that details local coffee shops or entertainment venues so your guests will have something to do if they become restless.
Your reunion can be a positive experience that your family will be proud of for years to come. With some organization skills, you’ll be able to impress each attendee.